Project Field Monitoring Officer

1.       MAIN TASK

 A.    Planning, Mointoring,Evaluation and Reporting

 In close coordination with Programme Team Grants Manager/ Project Officer for Third Party Support develop and implement monitoring procedures to ensure quality control related to project  activities carried out by partners in collaboration with communities and service providers;

• Establish, update and maintain monitoring database of the donor funded project of GBV programme
• Provide technical feedback/advice in coordination with Project team in Islamabad on mechanism and structures with respect to partner;
• Contribute in capacity building of partners staff for effective implementation of Project specifically for compliance assurance, appropriate visibility and Gender mainstreaming
• Ensure partners are reporting and coordinating to relevant structures at the district level;
• In close coordination with Project team in Islamabad, ensure timely inputs and quality assurance   at different stages of program/project cycle, project implementation plans, baseline assessments, range of field level surveys, progress reports.
• Develop, update and maintain communications, database for  project
• Develop and disseminate periodic visibility material in consultation with Project team in Islamabad with relevant stakeholders
• Ensure that proper reporting and documentation systems are in place at partners’ level
• Ensure submission of regular and timely information through monitoring reports and visits  

 B.    Project Cycle Management

 Planning

• At the Inception phase of the project in close coordination with project team support the partner with identification, recruitment of the key project personnel for the effective implementation of the project;
• During the project implementation, assist in facilitating the organization of baseline, market studies, perception surveys, tracer studies, researches and evaluations for the programme while ensuring gender mainstreaming;
• Assist in developing monitoring tools and frameworks for effective implementation of the project;
• In close coordination with Project team/ Programme Coordinator, develop standardized PMER tools to ensure systematic monitoring and evaluation of the projects;

 Implementation

• Liaise and coordinate with partner’s staff and community groups to ensure inclusiveness, accountability and best use of project resources
• Conduct monitoring and follow up of action plans prepared by partners’ staff in consultation with community groups
• Contribute and facilitate in developing case studies / success stories by supporting    partners’ staff capacity on developing case studies and documentation
• Assist in the preparation of high-quality reports according to organizations’ and donors’ requirements
• Ensuring that timely and proper reporting, documentation systems are in place
• Ensures timely technical inputs and oversight at the different stages of program/project cycle: start-up work plans, project implementation plans, baseline, assessment/ progress reports;
• In consultation with Programme team facilitate the partners and other key stakeholders in identification of linkages for improving skills, referral mechanisms for employment

 Monitoring and Evaluation 

• Monitor ongoing / completed activities through field visits and documents review and provide effective recommendations for future follow ups
• Ensure opportunities for reflection on lessons learnt in projects / program in coordination with project team
•  Assist in facilitating projects / programs evaluations

C.    Mainstreaming – Gender, Synergy building

• Ensure gender mainstreaming throughout the project period
• Support Project team in Islamabad and partner in building rapport with relevant provincial / district networks and authorities  

 D.  Accountability & Quality Assurance

• Ensure compliance with the accountability standards and ensure the development of plans to meet organization and donor accountability standards and commitment;
• Support Project team in arranging capacity sessions to facilitate in aligning the HR, procurement and administrative procedures to be aligned with organization and donor rant requirements
• Maintenance of an effective record and filing system for all complaints solved and pending issues including correspondences and other related documents for quick and easy reference
• Build capacities of partner’s staff on establishment of effective complaint referral mechanism
• In coordination with the partner communicate and disseminate complaints handling procedures, policies and tools as relevant to beneficiaries, partner project staff and other stakeholders

 Qualifications and Experience :- 

• Bachelor degree preferably in relevant social sciences
• Minimum five years’ experience of working on cultural cohesion, understanding & diversity projects or other related fields is a must  
• Experience of working with international agency and/or NGO an advantage

Other skills:-

• Good understanding of local context, culture, vulnerable groups, and underlying socio-politico-economic situation and working with senior leaders and communities of diverse faiths
• Experience of developing program strategy and strong proposals and reports writing skills
• Good understanding and experience about positive use of social media and digitalization tools
• Ability to work with minimal supervision to define work priorities
• Proficiency in written and spoken English with good knowledge of Urdu and other local languages
• A good team player , and learn and use online financial and budget management system.

We are committed to equal opportunity employment and offer competitive compensation commensurate to candidate’s profile. Women are encouraged to apply. Last date for submission of applications is January 20, 2021.