Sr. Officer Administration &
Logistics

Title:                                                   Sr. Officer Administration & Logistics

Location of Work Station:                  Sindh (Karachi)

Type of Job:                                        Contractual

Reporting to:                                      Procurement & Admin Manager

Desired Joining Dated:                        As soon as possible.

Primary Job Functions:

The incumbent shall be responsible for the overall Procurement & Admin functions of all the projects, as per the project work plans and proposals. Coordinating with the Regional /District offices, maintenance of important information in a Desktop PC and/or laptop using Microsoft Windows and draft reports with that information. He/she will be responsible for, but not limited to, performing the following duties: 

Admin Responsibilities:

• Planning, organizing, providing leadership and controlling all administrative functions.
• To ensure front-desk reception is managed in a professional manner (walk-in, telephone calls, and emails.) in all offices.
• To ensure office supplies are managed in a cost-effective and efficient manner (good tracking system.).
• To ensure documentation is properly filed (in both printed and electronic forms).
• To analyze the daily reports submitted by procurement & Admin team and to ensure the all functions of the admin side will be running properly.
• To manage overall operation i.e. office maintenance, security services, safety plan.
• To supervise all administrative issues and solve them with support staff coordination.
• To maintain all the office, and vendors record.
• To ensure office equipment (telephone, printer, cameras, etc.) are in good working order.
• Ensure office supplies and stationery adequately supplied.
• Maintain and up-date office inventory list of Supplies/Stationery.
• Provide administrative support to office visitors and consultants as required
• Provide other administrative support to all related departments with the proper filling of requisition.

Logistics Responsibilities:

• Develop and execute logistics support policy, processes and methodologies to general benefit of the teams.
• Arrange logistics for meetings, seminars, workshops, roundtables, and trips (hotel, flights, etc)
• Plan warehouses for efficiency in both operations and capacity
• Receiving and dispatching goods and verifying movements of stock.
• Checking purchase orders against stock levels.
• Coordinating maintenance and repairs of storage facility.
• Preparing database and its maintenance
• Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible
• Managing incoming and outgoing invoices.

REQUIREMENTS

• Minimum Qualification: BBA.
• Minimum Experience of 3 Years in related field.
• Required advanced level of English, reading, writing for drafting of various reports, and knowledge of Urdu and Sindhi.  
• Creative, energetic, ability to work independently with minimal supervision.
• Ability to work well in a team.
• Ability to work under pressure.
• Ability to network and liaise with the community
• Good computer skills (Microsoft Word, Excel)
• Demonstrated flexibility, motivation, and maturity
• Willingness to work and live in harsh conditions.

  Application Process

• We are equal opportunity employer for qualified male and female candidates.
• Females and minorities are encouraged to apply.
• Interested candidates may apply online latest by 14^th of January, 2021.
• Please mention the position applying for in the subject of application.
• Only shortlisted candidates will be called for test & interview.
• The organization reserves the right to reject any or all applications.
• For further information, please visit http//www.lao.org.pk or email at [email protected]