Due to the fact that these positions are re-advertised, applications will be short listed on a regular basis and we may offer posts before the closing date.
Job Title: Internee (Admin and Finance)
Reporting To: Finance & Logistic Coordinator
Job Status: 06 Months Paid Internship (Leading towards job subject to successful completion of Internship and availability of funds)
Job Location: Hyderabad – Sindh
Approved by: Country Director
JOB PURPOSE / SUMMARY
Internee will assist for the smooth operation of Admin & finance activities, maintains office files (Finance, admin). She will support Finance & Logistic Coordinator in daily routine administrative & financial record keeping.
MAIN DUTIES AND RESPONSIBILITIES
Cash Management & Bank Management
Internee will assist to finance & logistic coordinator in day to day cash payments and will be responsible for record keeping of staff floats/advances for Sindh Office. She will also assist in making routine bank payments on cheque days and will ensure complete supporting documentation for Sindh Office.
Pay roll & Financial Records
She will assist Finance & Logistic Coordinator in monthly payroll preparation by collecting payroll supporting sheets from Sindh Staff. Internee will also assist in updating Partner files.
Fixed Assets & Stock Management
To assist Finance & Logistic Coordinator in asset verification and updating records for Sindh Office. Ensure that organizational and partner’s warehouses are set up, organised and managed according to organizational logistic requirements
Over all administration & IT Support
To provide effective administration support to Hyderabad office and take proactive role in order to assist staff to follow system for administration. Provide IT support to Hyderabad office and act as IT focal point with support from IT Coordinator
Audit
To assist in internal and external audit as required
Logistics Support
- To Assist the Finance & Logistic coordinator in compiling transport reports.
- To assist the finance & logistic coordinator in collection of quotations, issuance of PO, s & invoice collections for payment disbursement.
RELATIONSHIP
Responsible For (Staff): Nil
Liaises With: Finance & Logistic Coordinator, Programme Manager, Programme team, Suppliers, Partners
PERSON SPECIFICATION
Essential:
- M.Com/MBA, CMA/CA/CIMA/ACCA (Part Qualified) or related field.
- Fresh Graduates are encourage to apply however experience in related field will be an added advantage.
- Must be computer literate with a basic knowledge of MS Office especially MS Excel
- Good communication & team building skills
Desirable:
- Knowledge of dealing day to administrative matters
Special Skills, Aptitude or Personality Requirements:
- Active team player adaptable and flexible
- Willing to travel to remote field areas with basic living conditions
- Good interpersonal and communication skills
- Basic report writing skill
- Basic problem solving skill
WORK ENVIRONEMNT
Must have good prioritization skills with reasonable decision making abilities. Organization as a humanitarian organization responds to emergencies which may affect routine work.
ACCOUNTABILITY
Responsibility to ensure transparency & best value of money and facilitate process to improve accountability to beneficiaries and donors (HAP)
AUTHORITY
Internee will work within financial delegation framework of Organization. Authorized to detect and report frauds cases to the senior management as per anti-fraud policy.
SPECIAL CIRCUMSTANCES
Organization Programme, like other INGOs working in Organization, sometime has to operate in risky
Environment/areas. Organization has security management plan to deal with threats and to minimize the risk.
ORGANIZATION CODE OF CONDUCT AND ASSOCIATED POLICIES
Organization has a Code of Conduct and associated policies (Programme Participant Protection Policy, the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy) which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of organizational staff, partner organisations, and anyone engaged by organization or visiting our programmes, and the standards of behaviour expected of them. In this context all organization staff has a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with organization’s core values and mission.
Any candidate offered a job with organization will be expected to sign the Code of Conduct and its associated policies as an appendix to their contract of employment. By signing the Code of Conduct and associated policies candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document.
Any breach of the Organization Code of Conduct and its associated polices by employees of organization during the course of their employment will result in disciplinary action up to, and including, dismissal.