About The Kaizen Company
The Kaizen Company is an incubator for innovative, scalable solutions that address emerging market challenges and opportunities. Our proven solutions catalyze locally driven organizational and institutional performance improvements and establish communities of practice that facilitate peer-to-peer learning and the achievement of shared goals.
We leverage existing knowledge, technology, and new media, and local peer networks to support local reforms. Since our inception, we have provided support to more than 100 government, private-sector, and non-profit organizations in markets worldwide. We have created solutions that achieve outcomes across a broad range of sectors including education, governance, economic growth, environment and water, energy, and global law enforcement.
Project Description:
The USAID Training for Pakistan project provides turn-key participant training and capacity development services that are uniquely specialized for USAID/Pakistan Mission teams and public and private implementing partners. The primary purpose of this program is to provide participant training and capacity development services to USAID/Pakistan’s contractors, grantees, and partners under Government to Government assistance programs, and at times to the Mission directly. This Mission-wide program will support all USAID sector teams interested in exchanges or training of host-country Pakistani nationals.
Position Summary:
The Administrative/Procurement Officer works with the Finance Manager and Chief of Party to handle manage the procurement and administrative functions of the project.
Key Responsibilities:
- Responsible for ensuring that operations relating to key vulnerable areas like negotiating lease agreements, handling of insurance properties and claims, inventory control and management are transparent, clearly stated, secured and understood by all concerned
- Ensure that field office administration is provided with necessary support for smooth project operations
- Review, negotiate and facilitate authorization of all service contracts and lease agreements
- Responsible for carrying out periodic client survey to provide desired level of services meeting clients’ expectation
- Assist Program in arranging sites for PDO’s and PPO’s
- Ensure that adequate stock of office supplies is available in office
- Act as focal person with Mobile service provider and ensure that issues are taken care of on timely manner.
- Ensure that General Services are rendered timely to all concerned
- Supervise the Office Helpers and provide them with all necessary support
- Assist Program and operational personnel in regular procurement planning meetings
- Responsible for Preparation of status reports on deliveries and office Management and recipient of supplies
- Maintenance of procurement files as outlined in the USAID - TFP procurement policy
Reporting:
This position will be based at the Training for Pakistan Project office Islamabad. The Admin/Procurement Officer will be working under and report to the Finance Manager.
Key Qualifications:
- Five years of practical experience in working with USAID or other donor-funded training and development programs, in procurement and administration positions.
- A minimum of a relevant under graduate degree. Higher qualification will be viewed as an advantage.
- Strong computer skills (word processing, spreadsheets, databases and presentations).
- Strong interpersonal, coordination and project management skills.
- Strong written & oral communications.
- Demonstrated personal commitment to peace, tolerance and development.
- Team player, able to work respectfully and cooperatively with colleagues or different national and cultural backgrounds.
Female candidates are strongly encouraged to apply.