Senior Program Officers

Position:              Senior Program Officer (SPO) - Organizational Management and Effectiveness

Location:             Islamabad  

No. of position:    1 

Specific Responsibilities:

• Leading the planning, monitoring and management of program activities under Component I (i.e. Organizational Management & Effectiveness) of the Capacity Enhancement Project.
• Supervise and lead the team members in achieving results of the project.
• Ensure strong documentation and timely reporting of program. Review training reports, lessons learnt documentation and other program related documentation when required.
• Supervise team members in managing program data in both soft and hard copies in a timely manner.
• Building strong and long-term relationship through networking and promotion of project activities with relevant stakeholders (CSOs, Universities, PDMA, etc.).
• Increase visibility of the program activities at local, national & regional level.
• Mobilization and selection of target participants for training.
• Managing Trainers and Resource Persons (internal/external).
• Ensuring the quality outputs/results of the project as per implementation timeline.
• Planning and management of training follow-up/refreshers through Trainers.
• Close coordination and follow up with project participants & stakeholders; other projects and departments within the organization.
• Ensuring quality of training pre-during-post tasks (needs assessment, invitation package, reports etc.).
• Ensuring effective budget utilization of responsible activities.
• Following M&E system and procedure.
• Consider the costs of planned program vs. available budgets to ensure value for money.
• Develop and conduct Technical Assistance and follow-up activities with selected participants.

Job Requirements:

Qualification/Experience:

• For the position of Senior Program Officer (SPO) - Organizational Management and Effectiveness, University level degree preferably Masters in social work/development studies or in a relevant discipline.
• Minimum of 5 years work experience in humanitarian sector, at least half of which should have been related to capacity building program, including experience of managing or conducting training under capacity building projects & partnerships with academia.

Skill/Competencies:

• Knowledge of management theories and concepts.
• Experienced in Organizational Development (OD) processes, approaches and change management.
• Engaging academia for curriculum/guidelines development to bridge gap between theory & practice.
• Understanding and Skills around HR, Financial Management & reporting.
• Experience in partnership management.
• Computer Skills (use of Microsoft Office specifically Excel for budgeting/planning & PowerPoint for presentations).
• Excellent Writing skills (English), pro-active in communication & information sharing.
• Understanding about capacity building approaches and experience in fund raising for Capacity Building Programs.
• Ability to travel on short-notice. The frequency of travel is high for this position.

Core Competencies:

• Understanding of humanitarian contexts and applying humanitarian principles and standards:
• Demonstrates understanding of the Capacity Building principles & program cycle.
• Assesses and analyses key issues and formulates actions to respond to them.
• Achieving Results:
• Actively participates in design and implementation of effective program.
• Maintains focus on delivery of timely and appropriate results by effective use of available resources.
• Sets standards in work and follows agreed operating procedures.
• Developing and maintaining collaborative relationships:
• Contributes positively in team to achieve program objectives.
• Monitors work progress and individual performance.
• Fosters collaborative, transparent and accountable relationships with local-level & national-level organizations to formalize and implement agreements.
• Operating Safely and Securely at all Times:
• Identify and communicates risks & threats and mitigates these for team & partners organization.
• Managing in Pressured and Changing Environment:
• Remains constructive and positive under stress to be able to tolerate difficult and challenging environments.
• Maintains ethical and professional behavior in accordance with relevant Codes of Conduct.
• Demonstrating Leadership:
• Demonstrates understanding of skills and how they complement those of others to build team effectiveness.
• Adapts leadership style to time frame and changing situation.
• Demonstrates initiative and suggests creative improvements and better ways of working.

Position:              Senior Program Officer (SPO) – Advocacy

Location:             Islamabad   

No. of position:    1 

Specific Responsibilities:

• Leading the planning, monitoring and management of program activities under Advocacy Component of the Capacity Enhancement Project.
• Supervise and lead the team members in achieving results of the project.
• Design/plan advocacy and lobbying related activities for local & national level organizations.
• Ensure strong documentation and timely reporting of program including lessons learning.
• Supervise team members in managing program data in both soft and hard copies in a timely manner.
• Building strong and long-term relationship through networking and promotion of project activities with relevant stakeholders (CSOs, Universities, Local & Global humanitarian network bodies etc.).
• Increase visibility of the program activities at local, national & regional level.
• Mobilization and selection of participating organizations for training.
• Managing Trainers and Resource Persons (internal/external) – recruitment, ToRs etc.)
• Ensuring the quality outputs/results of the project as per implementation timeline.
• Ensuring quality of training pre-during-post tasks and timely completion including (invitation package)
• Close coordination and follow up with project participants & stakeholders; other projects and departments within the organization.
• Planning and management of training follow-up/refreshers through Trainers.
• Ensuring effective budget utilization of responsible activities.
• Following M&E system and procedure.
• Regularly contribute to the Monthly News Bulletins – These are submitted on the 5th of each month
• Develop articles and content for selected International Days.
• Collect and develop visibility content (write-ups, photos, video clips, quotes) covering trainings, events and visits related to CEP, SHA and Education projects as per CO requirement (Plan with CO team in advance for this).
• Collect and submit data required for organizational documents including annual report and organizational brochure, website for CEP, SHA as per AR forms/templates.
• Participate in annual and bi-annual CO face-to-face meetings.
• Complete Project Communication Plans for respective projects.
• Assist with Documentary and Publication development for respective projects – particularly in terms of gathering data.
• Explain CO protocols to new members of respective teams.

Job Requirements:

Qualification/Experience:

• For the position Senior Program Officer – Advocacy of University level Master degree in Education/ Social Sciences (International Relation, Political Science, Development Studies etc.) with practical aptitude.
• A minimum of 05 years work experience in humanitarian sector, at least half of which should have been related to education and advocacy.

Skill/Competencies:

• Knowledge of management theories and concepts.
• Experienced in managing capacity building interventions for organizations on Social Mobilization, Advocacy, Theatre Skills, Resilience and Disaster Risk Reduction.
• Ability to link and engage national organizations to global/regional debates.
• Experience in partnership management.
• Computer Skills (use of Microsoft Office specifically Excel for budgeting/planning & Power point for presentations).
• Excellent Writing skills (English), pro-active in communication & information sharing.
• Understanding about capacity building approaches and experience in fund raising for Capacity Building Programs.
• Facilitation skills as facilitator in the field of education at primary and secondary level.
• Ability to develop training material like training session plans and modules.
• Ability to travel on short-notice. The frequency of travel is high for this position

Core Competencies:

• Understanding of humanitarian contexts and applying humanitarian principles and standards:
• Demonstrates understanding of the Capacity Building principles & program cycle.
• Demonstrate understand national curriculum, educational policies and context of Pakistan in rural and urban settings.
• Assesses and analyses key issues and formulates actions to respond to them.
• Achieving Results:
• Actively participates in design and implementation of effective program.
• Maintains focus on delivery of timely and appropriate results by effective use of available resources.
• Sets standards in work and follows agreed operating procedures.
• Developing and maintaining collaborative relationships:
• Contributes positively in team to achieve program objectives.
• Monitors work progress and individual performance.
• Fosters collaborative, transparent and accountable relationships with local-level & national-level organizations to formalize and implement agreements.
• Operating Safely and Securely at all Times:
• Identify and communicates risks & threats and mitigates these for team & partners organization.
• Managing in Pressured and Changing Environment:
• Remains constructive and positive under stress to be able to tolerate difficult and challenging environments.
• Maintains ethical and professional behavior in accordance with relevant Codes of Conduct.
• Demonstrating Leadership:
• Demonstrates understanding of skills and how they complement those of others to build team effectiveness.
• Adapts leadership style to time frame and changing situation.
• Demonstrates initiative and suggests creative improvements and better ways of working.